VIPERLAB-GATE: your single entry point to submit your proposal
Read istructions below before applying to access
Drafting, submission & evaluation process
Detailed information for all physical and virtual VIPERLAB infrastructures as well infrastructure responsible can be found under our infrastructures catalogue.
Pls note:When submitting your proposal, ensure to select the correct abbreviation of the infrastructure requested in the GATE application system. A summary of the instruments can be found here.
A call for user proposals for access to VIPERLAB infrastructures will be announced every year with a submission deadline and evaluation phase every quarter, as outlined in the sketch below.
VIPERLAB provides transnational access to physical research infrastructures to selected ‘user-groups’ led by a ‘user group leader’. This criterium does not apply to virtual infrastructure access offered in VIPERLAB.
Transnational access means: the user group leader and the majority of the users must work in a European country other than the country where the physical research infrastructure is located.
This rule does not apply:
Only user groups that are able to scientifically disseminate the results generated as a result of VIPERLAB infrastructure access are eligible to apply.
Exceptions for this eligibility criterium are only made for users working for SMEs (see below).
Users working for or with industry of any size are welcome to apply for VIPERLAB access either as individuals or as part of a larger user group (e.g. with academic teams). Access is granted free-of-charge if the results of VIPERLAB access are published/disseminated with the exception detailed below.
Users working for SMEs are allowed to use results generated within VIPERLAB for proprietary research. Proposals submitted by users working for SMEs will undergo technical feasibility check and scientific evaluation as for all VIPERLAB proposals.
Proposals for user access to VIPERLAB infrastructures consist of a scientific case and an experimental plan.
The scientific case is the main document used for the evaluation and ranking of user proposals either by the scientific committee (for access to physical research infrastructures) or the infrastructure access suppliers/supporters (for access to virtual research infrastructures).
This document should be written in English and on maximum 1 page contain the following sections:
The experimental plan provides a detailed description of the experiment to be carried out at the VIPERLAB host infrastructure. As possible experiments are dependent on the experimental facilities to be used in the VIPERLAB consortium, the Experimental Plan should be always drafted in correspondence with the Infrastructure responsible.
The experimental plan needs to detail:
Note, that specific details to be defined in the Experimental Plan will vary dependent on the infrastructure requested so please make sure to contact the instrument responsible for further details and assistance when drafting your experimental plan.Template Experimental Plan
For the submission of your proposal you will need the abbreviated name for the specific VIPERLAB infrastructure that you are requesting access for. Please check the Infrastructure catalogue or the technical description of the different physical research infrastructures and virtual research infrastructures.
Access the VIPERLAB-GATE single entry point and submit your proposal:
After proposal submission through GATE, users will receive an automated message confirming that the proposal was successfully submitted for evaluation.
The proposal will be evaluated by a scientific selection panel of internal and external VIPERLAB experts in a transparent, non-discriminatory, and fair process. The entire proposal evaluation process is handled via the by VIPERLAB-GATE platform in the steps outlined below:
The evaluation of VIPERLAB proposals is carried out in two steps:
Proposals for Physical Research Infrastructure Access will be evaluated by a Scientific Selection Panel consists of our external experts and additional VIPERLAB internal experts from the perovskite and/or silicon PV community.
Proposals for Virtual Research Infrastructure Access will be evaluated by the provider or technical support of the specific virtual infrastructure. These are specified under the description of VIPERLAB’s Virtual Research Infrastructure available.
The Selection Panel will evaluate and rank user proposal based on the Scientific Case.
User proposals will be granted when the majority of reviewing experts and recommend the execution of the user proposal.
In case a proposal for access to a particular infrastructure is not granted due to:
If infrastructures are over-requested and several proposals are deemed of similar scientific quality, priority will be given to users or user groups who:
Academic and SME users are eligible for travel reimbursements (see details below).
Once your proposal has been granted you can take steps to carry out your project as intended. Apart from planning your trip and preparing for the experiments, please make sure to discuss with your local point of contact (infrastructure responsible) about any other administrative steps that might be necessary.
Once your VIPERLAB experiments have been completed, you will receive an automatic request from the GATE system to submit your experimental report.
Users of VIPERLAB infrastructures are eligible for a refund for travel expenses from VIPERLAB EU funding, if:
VIPERLAB users will get a reimbursement for travel costs (up to 500 EUR per trip), accommodation costs (hotel/hostel: max. 100 EUR / night) and a daily allowance (max. 25 EUR).
Requests for travel reimbursements need to be submitted to and will be handled directly by the VIPERLAB partner where the experiments has been carried out.
The user/user group declares to accept the following:
VIPERLAB consortium may revise at any time the terms of this Agreement without notice.